Step 7 · الخطوة 7
Formal Email: Making a Request and Asking for an Appointment
رسالة رسمية: تقديم طلب وحجز موعد
Email Writing · Formal Email
Learning objective · هدف الدرس
Write a formal request that explains the reason, gives details and suggests times politely.
اكتب طلبًا رسميًا يوضّح السبب ويعطي التفاصيل ويقترح مواعيد بأدب.
Situation & purpose
الموقف والهدفSituation: Your class is preparing a project about Omani maritime history. You want to visit a museum's research room and speak to a curator.
صفّك يعدّ مشروعًا عن التاريخ البحري العُماني، وتريد زيارة غرفة البحث في متحف والتحدّث مع أمين المتحف.
Purpose: To request an appointment and explain clearly why it matters.
طلب موعد وتوضيح أهميته بوضوح.
English explanation
الشرح بالإنجليزيةA request email must be clear and convincing. Introduce yourself briefly, explain what you are asking for and why, then give practical details (number of people, preferred dates). Suggest options instead of demanding one time. Show that you respect the reader's time.
Arabic explanation
الشرح بالعربيةStructure
البنيةSubject line — Request for a Research Appointment
العنوان
Formal greeting
التحية الرسمية
Who you are + purpose
التعريف بنفسك وسبب الكتابة
Details of the request + reason
تفاصيل الطلب والسبب
Suggested dates + polite closing
المواعيد المقترحة والختام المهذّب
Formal sign-off + full name
التوقيع الرسمي
Model example
نموذجSubject: Request for a Research Appointment
Dear Sir/Madam,
My name is Maryam Al Hinai, and I am a student preparing a project on Omani maritime history. I am writing to request an appointment to visit your research room.
I would like to examine maps and photographs of traditional dhows, and I would be grateful for the opportunity to ask a curator a few short questions. There would be three students in our group.
Would it be possible to arrange a visit on either Monday 12 or Tuesday 13 May, in the morning? If these dates are not convenient, I would be happy to come at another time that suits you.
Thank you for considering my request. I look forward to hearing from you.
Yours faithfully,
Maryam Al Hinai
Step-by-step guidance
خطوات الكتابة- 1
Introduce yourself in one sentence.
عرّف بنفسك في جملة واحدة.
- 2
State the request clearly: I am writing to request…
اذكر الطلب بوضوح.
- 3
Explain the reason and give details.
اشرح السبب وأعطِ التفاصيل.
- 4
Suggest dates and show flexibility.
اقترح مواعيد وأظهر المرونة.
- 5
Thank the reader and close formally.
اشكر القارئ واختم برسمية.
Useful vocabulary & sentence starters
مفردات وبدايات جمل مفيدة- I am writing to request…
- I would be grateful for…
- Would it be possible to…?
- If these dates are not convenient,…
- Thank you for considering my request.
- Yours faithfully,
Guided practice
تدريب موجّه1. Which sentence shows flexibility?
2. 'Yours faithfully' is usually used when you…
3. Choose the most formal request.
Short answer · إجابة قصيرة
4. Complete formally: 'Thank you for ______ my request.'
Independent writing
الكتابة المستقلةWrite a formal email (130–160 words) requesting an appointment — for example, with a company for a school interview, a doctor's clinic or a university office. Explain the reason, give details and suggest two times.
اكتب رسالة رسمية (١٣٠–١٦٠ كلمة) تطلب فيها موعدًا، مثلًا مع شركة لمقابلة لمشروع مدرسي أو عيادة أو مكتب جامعة. اشرح السبب، وأعطِ التفاصيل، واقترح موعدين.
Words: 0 / 130+
Your writing is not saved — it disappears when you leave this page.كتابتك لا تُحفظ، وتختفي عند مغادرة الصفحة.
Self-check checklist
قائمة التحقق الذاتيPractice freely — nothing is saved.تدرّب بحرية، لا يتم حفظ أي إجابة أو نتيجة.
Next: Step 8 · A Place I Recommend in Oman →